Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

PSPSOHS602A Mapping and Delivery Guide
Develop OHS information and data analysis and reporting and recording processes

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency PSPSOHS602A - Develop OHS information and data analysis and reporting and recording processes
Description This unit covers the design and development of a system for managing the collection, analysis and dissemination of OHS information and data, statistics and records.In practice, developing OHS information and data analysis, reporting and recording processes may overlap with other generalist or specialist public sector work activities such as promoting ethical practice, applying government systems, influencing opinion, fostering leadership, managing resources, managing compliance with legislation.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application The unit applies to the design and development of a formal OHS management system or other systematic approaches to managing OHS.The information and data system covers analysing workplace information and data in a systematic manner to ensure effective measurement and evaluation of OHS performance with the objective of improving the management of OHS. This includes informing management and other stakeholders about OHS performance and meeting legislative requirements regarding the use, distribution and maintenance of records under relevant statutory provisions.This unit covers system design and development and is therefore more complex than PSPSOHS502A Participate in the management of the OHS information and data systems, which addresses the management of an already developed OHS information and data system.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field Specialist Occupational Health & Safety.
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify requirements for OHS information and data
  • Relevant legislation and standards are reviewed to identify obligations relevant to OHS information and data.
  • Policies and procedures are accessed to identify requirements for OHS information and data.
  • Priorities for OHS information and data collection and management are determined in consultation with relevant stakeholders.
  • Workplace factors that may impact on the design and development of OHS information and data processes are identified.
  • Recommendations are made for appropriate indicators of OHS performance.
  • Requirements for OHS information and data are drafted in consultation with relevant stakeholders.
       
Element: Make recommendations for the design of the OHS information and data processes
  • Relevant sources and types of OHS information and data are identified and accessed.
  • Formats for, and availability of, databases are investigated to identify the most appropriate format.
  • Legal and ethical requirements are addressed in recommendations.
  • Limits of own professional expertise are recognised and advice is sought from relevant specialists as required.
  • Specifications are prepared for the OHS information and data processes.
       
Element: Develop the OHS information and data, and reporting and recording processes
  • Tools for recording and collating information and data are identified and accessed or developed, recognising the limitations of information and data and measurement indices, and controlling for potential biases.
  • Links with other functional areas and management systems to ensure comprehensive information and data collection are identified and facilitated.
  • Relevant roles and responsibilities are identified and allocated.
  • Policies, procedures and tools are developed for the collection, collation and recording of workplace OHS information and data, taking account of workplace factors and system requirements.
  • Training needs for collection, collation and analysis of OHS information and data are identified and documented.
  • Resources necessary for the collection, collation, recording, analysis and distribution of OHS information and data are identified.
       
Element: Record and analyse information and data to monitor OHS performance and evaluate methods of prevention
  • Descriptive and analytical techniques for systematic evaluation of OHS performance monitoring (including positive performance indicators) and areas for improvement are identified and applied.
  • Information and data is accessed and applied to determine potential associations between workplace hazards and their adverse effects on exposed workers.
  • Information and data is recorded to assist identification of patterns of occupational injury and disease within particular areas.
  • Information and data collection, recording, analysis and application are managed ethically.
  • OHS information and data is critically evaluated to ensure accuracy, reliability, relevance and validity.
  • Outcomes of information and data analysis are appropriately formatted and disseminated, considering the target audience and legal and ethical requirements.
  • Appropriate strategies for improvement are identified, and recommendations are formulated as a consequence of information and data analysis.
       
Element: Monitor and evaluate the effectiveness of information and data collection and analysis processes
  • OHS information and data collection, recording, analysis and application processes are regularly reviewed to ensure relevance to the needs of the organisation in managing OHS and compliance with legislative requirements.
  • Frequency, method and scope of review are determined in consultation with stakeholders.
  • Recommendations are made for improvement to OHS information and data processes as required.
  • Improvement strategies arising from the review are implemented.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the unit descriptor, performance criteria, The range statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include:

PSPETHC601B Maintain and enhance confidence in public service

PSPGOV605A Persuade and influence opinion

PSPLEGN601B Manage compliance with legislation in the public sector

PSPSOHS601A Develop a systematic approach to managing OHS

PSPSOHS608A Conduct an OHS audit.

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

knowledge requirements of this unit

skill requirements of this unit

application of employability skills as they relate to this unit.

Resources required to carry out assessment

Resources essential for assessment include:

legislation, policy, procedures and protocols relating to the development of OHS information and data analysis and reporting and recording processes

workplace documentation, case studies and workplace scenarios to capture the range of situations likely to be encountered when developing OHS information and data analysis and reporting and recording processes.

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when developing OHS information and data analysis and reporting and recording processes, including coping with difficulties, irregularities and breakdowns in routine

development of OHS information and data analysis and reporting and recording processes in a range of 2 or more contexts or occasions, over time, with at least 2 examples provided under controlled conditions to demonstrate understanding of basic statistical processes as well as the ability to use software to carry out statistical analysis.

Assessment methods should reflect but not exceed workplace demands, such as literacy, and the needs of individuals who might be disadvantaged.

Assessment methods suitable for valid and reliable assessment of this unit must use authenticated evidence from the workplace and/or training courses and may include a combination of two or more of:

workplace projects

simulation or role plays

case studies and scenarios

observation.

portfolios.

The assessment environment should not disadvantage the candidate and where the person has a disability the principle of reasonable adjustment should be applied during assessment.

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This section describes the essential skills and knowledge and their level, required for this unit.

Required skills:

Look for evidence that confirms skills in:

relating to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities

communicating effectively with personnel at all levels of organisation and OHS specialists and, as required, emergency service personnel

preparing reports for a range of target groups including OHS committee, OHS representatives, managers, supervisors and other stakeholders

advanced written communication including development of policies and procedures, plans

applying continuous improvement and action planning processes

contributing effectively to the strategic OHS performance of the organisation

achieving change using project management processes

managing own tasks within time frame

using consultation and negotiation skills, particularly in relation to developing plans and implementing and monitoring designated actions

contributing to the assessment of the resources needed to systematically manage OHS and, where appropriate, access resources

analysing relevant workplace information and data, make observations including of workplace tasks and interactions between people, their activities, equipment, environment and systems

carrying out simple arithmetical calculations (e.g. % change), and producing graphs of workplace information and data to identify trends and recognise limitations of information and data

carrying out simple statistical analysis e.g. mean, standard deviation, regression

using electronic information and data systems to enter workplace information and data and produce effective graphical representations

interpreting information and data to identify areas for improvement

conducting effective formal and informal meetings

using information and data gathering techniques such as brainstorming, polling, interviews

using language and literacy skills appropriate to the workgroup and the task

using computer and information technology skills to access internal and external information and data on OHS

paying attention to detail when making observations and recording outcomes

Required knowledge:

Look for evidence that confirms knowledge and understanding of:

roles and responsibilities under OHS legislation of employees including supervisors, contractors, OHS inspectors etc

principles of duty of care including concepts of causation, foreseeability, preventability

legislative requirements for OHS information and data, and consultation

roles and responsibilities in relation to communication and consultation for OHS committees, OHS representatives, line management, employees and inspectors

state/territory/Commonwealth OHS legislation (Acts, regulations, codes of practice, associated standards and guidance material) including prescriptive and performance approaches and links to other relevant legislation such as industrial relations, equal employment opportunity, workers compensation, rehabilitation etc

structure and forms of legislation including regulations, codes of practice, associated standards and guidance material

difference between common law and statutory law

concept of common law duty of care

requirements for recordkeeping that address OHS, privacy and other relevant legislation

requirements of effective records management systems including collection, filing, retention, retrieval, archiving and disposal

standards related to OHS information and data, statistics and records management including requirements for information and data under elements of systematically managing OHS

examples of OHS information and data management systems and tools

nature and use of information and data that provides valid and reliable results on performance of OHS management processes (including positive performance indicators (PPIs) and limitations of other types of measures

development of tools such as PPIs in assessment of OHS performance

methods of collecting reliable information and data, commonly encountered problems in collection, and strategies for overcoming such problems

principles and practices of continuity and validity of evidence retention for potential legal action

requirements for reporting under OHS and other relevant legislation including notification and reporting of incidents

principles and practices of a systematic approach to managing OHS

requirements of OHS and standards related to systematically managing OHS

other function areas that impact on the management of OHS

internal and external sources of OHS information and data

how the characteristics and composition of the workforce impact on risk and the systematic approach to managing OHS e.g.

labour market changes

structure and organisation of workforce e.g. part-time, casual and contract workers, shift rosters, geographical location

language, literacy and numeracy

communication skills

cultural background/workplace diversity

gender

workers with special needs

ethics related to professional practice

organisational OHS policies and procedures

key personnel, including identifying 'change agents', within workplace management structure

formal and informal communication and consultation processes and key personnel related to communication

language, literacy and cultural profile of the work group

organisational culture as it impacts on the workgroup

The range statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The range statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance criteria is explained here.

Relevant legislation may include:

OHS, including serious injury and incident reporting

workers compensation

equity and workplace diversity

privacy

freedom of information

trade practices

Standards may include:

standards developed by OHS authorities

National Occupational Health and Safety Commission (NOHSC) standards

international, Australian or industry standards

Stakeholders may include:

management

supervisors

employees

OHS committees

health and safety and other employee representatives

Workplace factors may include:

size of organisation and industry type

organisational structure

management commitment

management style and OHS knowledge and skills of organisation

workplace culture, including industrial relations and safety culture

other management systems requiring interface or integration with the information and data processes for OHS

resources available

nature of hazards and level of risk

staff profile including language, literacy and numeracy, cultural diversity

required level of security for OHS system, including prevention of theft and fraud; access security; prevention of interruption of services; inadvertent release of material; and information and data destruction, corruption and alteration

Relevant sources of OHS information and data may include:

external sources such as:

OHS legislation, codes of practice and guidance material

Australian and industry standards

Australian Bureau of Statistics (ABS)

OHS authorities

unions and industry bodies

OHS professional bodies

internet, journals and magazines

technical information and data

research literature

manufacturers' manuals and specifications

National Occupational Health and Safety Commission (NOHSC)

internal sources such as:

employees

OHS policies and procedures

work instructions, job and work system analysis (JSAs)

risk assessments (past and present)

material safety data sheets (MSDSs) and registers

manufacturers' manuals

OHS positive performance indicators

insurance and incident investigation records

workers compensation data

safety handbooks

employee information papers, brochures, notes and newsletters

OHS reports including, workplace inspections, hazard and incident reports, technical reports, consultations and observations

Types of OHS information and data may include:

risk management records

OHS positive performance indicators

incident reports, including reports on near misses, hits, incidents, injuries, first aid reports, illness, disease and dangerous occurrences

enforcement notices and actions

lost time reports and summaries

sickness absence records

workers' individual histories of exposure to specific substances, such as lead, asbestos, benzene and vinyl chloride

medical records, including results of medical tests

results of workplace environmental monitoring such as occupational, industrial hygiene monitoring, health screening and surveillance

rehabilitation information, including case management

workers compensation records

performance appraisal and training records, including instruction and supervision logs, diaries and workbooks

certification, registration and licensing

reports for committees

reports from OHS consultants

research results

rectification action reports and plans, inspections, plant maintenance and servicing records, and records of plant stoppages

correspondence with agencies

reports of proposed changes that may affect OHS

safety manuals for plant and tools

workplace procedure manuals

registers, such as hazards, risk, hazardous substances, Dangerous Goods, MSDSs, confined spaces

results of tests, measurements and analyses, for example noise and air

risk assessments

training records, including records of competencies to operate plant, and records of load shifting equipment and tools, such as EWP and explosive powered tools

occupational health information and data

ergonomic information and data, such as job and task analysis

Formats may include:

electronic information and data management systems, where system refers to computer software, hardware, users and other elements

paper-based systems such as cards, files, registers and spreadsheets

Ethical requirements may include:

privacy

confidentiality

access to personal records

Relevant specialists may include in-house and external OHS personnel such as:

ergonomists

occupational hygienists

health professionals

legal practitioners

injury management advisors

emergency services personnel who may need to access hazardous substances and dangerous goods information and data

medical and first aid personnel who may need to access relevant medical records and hazardous substances information and data

information and data technology and database management support

Tools may be electronic or paper-based and may include:

registers

software for information and data recording and analysis

performance monitoring charts and checklists

handbooks

available system of backup/archiving/storage/disposal

Other functional areas and management systems may include:

strategic planning

purchasing, procurement and contracting

logistics

human resource, industrial relations and personnel management including payroll

engineering and maintenance

information, data and records management

finance and auditing

environmental management

quality management

Resources include:

financial requirements

personnel, including time allocation

equipment

specialised resources, such as electronic information and data management system, communications media and information/data technology equipment

Descriptive and analytical techniques may includ:e:

statistical tests and methods such as:

mean, standard deviation, regression analysis and percentage change

making comparisons using basic tests of significance

broad analytical studies to determine estimates of risk

Positive performance indicators are:

a means of focusing on assessing how successfully a workplace is performing through measuring OHS processes

Information and data may include:

organisational information and data

industry information and data

epidemiological studies such as:

descriptive studies examining who, what, where, when, why - distribution and frequency

analytical studies attempting to analyse cause or determinants of disease by testing a hypothesis

experimental or intervention approaches such as clinical and community trials

evaluation of particular occupational health programs

Validity is:

a reflection of the true state of a test result and includes tests for systematic distortions such as:

information/data bias

observational bias

selection bias

confounding bias

recall bias

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Relevant legislation and standards are reviewed to identify obligations relevant to OHS information and data. 
Policies and procedures are accessed to identify requirements for OHS information and data. 
Priorities for OHS information and data collection and management are determined in consultation with relevant stakeholders. 
Workplace factors that may impact on the design and development of OHS information and data processes are identified. 
Recommendations are made for appropriate indicators of OHS performance. 
Requirements for OHS information and data are drafted in consultation with relevant stakeholders. 
Relevant sources and types of OHS information and data are identified and accessed. 
Formats for, and availability of, databases are investigated to identify the most appropriate format. 
Legal and ethical requirements are addressed in recommendations. 
Limits of own professional expertise are recognised and advice is sought from relevant specialists as required. 
Specifications are prepared for the OHS information and data processes. 
Tools for recording and collating information and data are identified and accessed or developed, recognising the limitations of information and data and measurement indices, and controlling for potential biases. 
Links with other functional areas and management systems to ensure comprehensive information and data collection are identified and facilitated. 
Relevant roles and responsibilities are identified and allocated. 
Policies, procedures and tools are developed for the collection, collation and recording of workplace OHS information and data, taking account of workplace factors and system requirements. 
Training needs for collection, collation and analysis of OHS information and data are identified and documented. 
Resources necessary for the collection, collation, recording, analysis and distribution of OHS information and data are identified. 
Descriptive and analytical techniques for systematic evaluation of OHS performance monitoring (including positive performance indicators) and areas for improvement are identified and applied. 
Information and data is accessed and applied to determine potential associations between workplace hazards and their adverse effects on exposed workers. 
Information and data is recorded to assist identification of patterns of occupational injury and disease within particular areas. 
Information and data collection, recording, analysis and application are managed ethically. 
OHS information and data is critically evaluated to ensure accuracy, reliability, relevance and validity. 
Outcomes of information and data analysis are appropriately formatted and disseminated, considering the target audience and legal and ethical requirements. 
Appropriate strategies for improvement are identified, and recommendations are formulated as a consequence of information and data analysis. 
OHS information and data collection, recording, analysis and application processes are regularly reviewed to ensure relevance to the needs of the organisation in managing OHS and compliance with legislative requirements. 
Frequency, method and scope of review are determined in consultation with stakeholders. 
Recommendations are made for improvement to OHS information and data processes as required. 
Improvement strategies arising from the review are implemented. 

Forms

Assessment Cover Sheet

PSPSOHS602A - Develop OHS information and data analysis and reporting and recording processes
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I declare that the assessment tasks submitted for this unit are my own work.

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Assessment Record Sheet

PSPSOHS602A - Develop OHS information and data analysis and reporting and recording processes

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Assessment task 1: [title] Result: Competent Not yet competent

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